Senior Corporate Paralegal

Senior Corporate Paralegal - Corporate Governance and IP (Primarily Remote)

Heartland Dental is looking to expand our team! As a Senior Corporate Paralegal at Heartland Dental, you must be capable of handling a substantial workload in a fast‐paced, dynamic in‐house legal department where you’ll be part of the team assisting with various strategic transactions and corporate governance activities. You’ll thrive in this role if you have strong communication skills and are a detail-oriented, proactive problem solver. We are looking for a flexible team player who is professional and service‐oriented at all times.

Heartland Dental proudly supports 1,800+ doctor‐led dental offices and more than 20,696 team members across the country as they deliver the highest quality dental care and experiences to the communities they serve while providing exceptional careers and creating value for our stakeholders. We are hard‐working, fun‐loving, and fast‐growing – looking for our next perfect fit!

Reporting to the Manager, Senior Corporate Paralegal - Corporate Governance and IP, below is an overview of the duties and responsibilities associated with this position:

• Draft and revise corporate governance documents, including articles, bylaws/operating agreements, minutes, resolutions, and other documents to support the formation, maintenance, and dissolution of business entities
• Maintain entity and matter management databases
• Prepare organizational charts and reports
• Organize and maintain corporate records to ensure accuracy and completeness
• Support the management of state service mark filings and support other IP processes
• Assist with the preparation and maintenance of various corporate and regulatory filings
• Conduct legal research on corporate governance matters, intellectual property laws, and regulatory requirements
• Respond to inquiries regarding corporate data or historical information
• Support option administration
• Due diligence and corporate transactions support

Minimum Requirements:

• Associate’s or bachelor’s degree and at least 4 years of paralegal experience in a corporate legal department or law firm or at least 6 years of paralegal experience with a corporate legal department or law firm or equivalent experience
• Working knowledge of corporate governance principles, company subsidiary structures, and IP practices
• Significant experience with entity management, including entity formation, regulatory filings, and corporate actions
• Experience and mastery with Microsoft 365 business apps and services: Outlook, Word, PowerPoint, Excel, SharePoint, etc.
• Excellent organizational skills, attention to detail, and the ability to multi-task
• Ability to maintain proprietary, trade secret, and confidential information
• Strong verbal and written communication skills, with high level of maturity, personal initiative, and sound judgment
• Ability to thrive and remain professional in a fast-paced, deadline-driven environment with a strong focus on collaboration
• Some travel required to join meetings in the Effingham, IL or Creve Coeur, MO office for onboarding, training, team offsites, company events, etc.
• Adequate internet service and confidential/private/dedicated workspace for remote work

Desired Requirement:

• This position is eligible for remote work; however, preference will be given to candidates who can work a hybrid schedule. This involves working onsite twice a month at either the Effingham, IL, or St. Louis, MO, support office

Physical Requirements:

• Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

We put our people first at Heartland Dental, and that shows in our generous benefits package.

Company retains the sole discretion to change the duties of the position at any time.

We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.